Terms and conditions

 

Definitions

 

‘l’, ‘me’ and ‘my’ refers jointly and severally to the person or persons who are the customers.

 

This Agreement means the Rental Agreement, the Insurance Motor Rental Agreement and these Terms and Conditions. In the event of any discrepancy between these Terms and Conditions and any other JPA Motorhome Hire literature, the provisions of these Terms and Conditions apply.

 

 ‘JPA Motorhome Hire’ or ‘JPA’ means Paul and/or Joanne Ahern, trading as JPA Motorhome Hire, 1 Victory Close, Brackley, Northamptonshire, NN13 6FN

 

‘Customer’ or ‘Hirer’ means the person or persons nominated as the hirer under the heading ‘Hirer’s Name’ on the Rental Agreement, any person whose credit or debit card is presented in payment of the customer’s charges, or any person who deems themselves to be the legal entity and ultimately responsible for the motorhome. Should the legal entity be different from the driver, then full name, address and contact phone numbers must be supplied.

 

‘Rental Period’

Means the hire period as stated on the Rental Agreement or any agreed variation thereof and any additional period during which the vehicle is in the customer’s possession or control.

 

‘Vehicle’

Means the vehicle as stated on the Rental Agreement and includes tyres, tools, accessories, the living equipment and any other special equipment, documents related to the Vehicle and any replacement or substitute Vehicle which may be provided at the discretion of JPA Motorhome Hire.

 

‘Living Equipment’

Includes but is not limited to; TV, and aerial, oven, radio/CD player, crockery, cutlery and cooking utensils.

 

 

‘Security Deposit’

Means the amount held as security by JPA Motorhome Hire in relation to this hire.

 

‘Overhead Damage’

Is deemed as any damage sustained to any part of the vehicle, its equipment and or any third-party property which occurs above 6 feet (1.83 meters) in height measured from the ground upwards.

 

  1. Depot

1 Victory Close, Brackley, Northamptonshire, NN13 6FN

  1. Depot Hours

 

*Last collection time for all vehicles is 1 hour prior to depot closing

 

  1. Hire Rates Quoted Include:

Unlimited UK miles

UK fully comprehensive insurance*

UK breakdown assistance**

 

*Insurance loading. In some cases, JPA Motorhome Hire will incur additional charges if the driver to be insured has a traffic conviction, more than 1 insurance claim or is in an occupation which is deemed high risk. These charges will be passed onto the customers.

** JPA Motorhome Hire will supply full breakdown cover to cover any mechanical faults to the base chassis of the motorhome. Any call out charges necessitated by the customer through operator error, e.g. a flat vehicle battery, wrong or insufficient fuel, keys locked in motorhome etc. will be the responsibility of the customer.

 

  1. Minimum Hire

This ranges from 2 to 7 nights depending on the season. JPA Motorhome Hire reserves the right to increase the minimum hire period for certain events. See the up-to-date price guide on the website for further information. Minimum hire period outside of mainland UK is 14 nights (where offered).

 

  1. Hire rates – seasonal variation

JPA Motorhome Hire operates variable hire prices depending on the time of year. These are set into three seasons which are outlined below:

 

Low season – 00:00 hours on the 1st November to 23:59 hours on the 28th February inclusive

Mid season – 00:00 hours on the 1st March to 23:59 hours on the 30th April inclusive and 00:00 hours on the 1st October to 23:59 hours on the 31st October inclusive

High season – 00:00 hours on the 1st May to 23:59 hours on the 30th September inclusive

 

If a customer books a hire period which straddles two seasons (as outlined above) then JPA Motorhome Hire will apply the nightly rate for the individual dates so that the total hire price will be made up of nightly rates at two or more seasons. The following is an example of how this will work in practice:

 

If a booking is made for the 29th March to the 3rd April, this equates to 3 nights at the low season rate and 2 nights at the mid season rate to result in a 5 night total hire period. The motorhome would be collected during the afternoon of the 29th March and returned on the morning of the 3rd April.

 

  1. Payment

Availability is on a request and confirm basis at the time of reservation. A reservation is only binding after it has been confirmed by JPA Motorhome Hire and a deposit payment of £250 per hire has been received. Our terms and conditions including cancellation policy apply from this point onwards. Once the reservation is confirmed, a confirmation email will be sent out to the client. Settlement of the remaining balance will be due six  prior to departure. JPA Motorhome Hire reserves the right to cancel the booking if payment is not received six weeks prior to departure. Payment is by credit card (Visa or MasterCard only), debit cards, bank transfers or cleared cheque in Pounds Sterling. Charges may apply.

 

For late bookings (less than six weeks before departure) the full rental price is payable on booking. Vehicles will not be released without full payment being completed. Cheques will not be accepted for late bookings (less than 2 weeks prior to departure).

 

  1. Cancellation Charges

 

 

JPA Motorhome Hire cannot postpone or transfer money from one hire to another. JPA Motorhome Hire reserves the right to amend our cancellation policy for certain events.

 

  1. Extras

Bedding set, outdoor dining set, camping chair(s), gazebo and Pizza oven

satellite navigation system: (for both UK and Western Europe), Camping and Caravanning Club Privilege membership.

Birmingham & Heathrow aiports: return, up to 4 passengers

Banbury & Bicester Train Stations: return, up to 4 passengers

 

  1. European Travel – if offered and by written agreement only 

For those travelling within Europe there is an additional surcharge of £10 per night per vehicle for European use (capped at £70 max) and £5 per driver per day for European insurance cover (excluding mandatory European roadside assistance at an additional £5 per day). European cover is mandatory and you will be in breach of these terms and conditions should you take a motorhome into Europe (including Republic of Ireland) without taking out the additional European cover. Minimum charge term for European insurance cover is 10 days, maximum travel term is 28 days.

The following Countries are covered by the European Travel Insurance: Austria, Belgium, Denmark, Finland, France, Germany, Greece, Italy, Luxembourg, Netherlands, Norway, Portugal, Republic of Ireland, Spain, Sweden and Switzerland.

 

Please check your route carefully and ensure it doesn’t go outside these countries. European cover is subject to approval by our insurers and is limited to 250 miles per day (maximum of 1000 free included miles per calendar week and 120 miles per additional days of a part week, excess miles will be charged at 0.40 pence per mile).

                  Ireland travel

IF ANY JPA VEHICLE IS TAKEN OVERSEAS WITHOUT WRITTEN PERMISSION THE CUSTOMER WILL FORFEIT THEIR ENTIRE SECURITY BOND, THE HIRE CONTRACT WILL BE CANCELLED IMMEDIATELY AND THE VEHICLE WILL BE REPORTED TO THE POLICE AS TAKEN WITHOUT OWNERS PERMISSION

 

  1. Motorhome Collection & Return

 

  1. Motorhome Systems

JPA Motorhome Hire will carry out a full Pre-Checkout Inspection (PCI) on every motorhome before the commencement of hire. The PCI involves testing every system on board the motorhome to ensure they are operating correctly. In conjunction with this the hirer will be taken on a tour of the motorhome and shown how each system works. Should an onboard system fail during your hire, JPA Motorhome Hire will make every effort to remedy the fault whilst you are away but in some circumstances, this may not be possible and JPA Motorhome Hire cannot be held responsible and will not refund any monies should a loss of service be encountered nor have any obligation to provide a replacement vehicle.

 

  1. Winter Hire

In the case of winter hire, JPA Motorhome Hire will not be and cannot be held responsible in the event of any damage or inconveniences caused by freezing conditions. This is the responsibility of the hirer.

 

13              Vehicle Acceptance

  1. a) I acknowledge having received the Vehicle in a clean condition and in sound working order in accordance with the motorhome handover checklist and with a full diesel tank.
  2. b) I acknowledge that JPA Motorhome Hire will not refund to me any monies if the Vehicle is returned or I cease to have use of the Vehicle or an item of equipment on the Vehicle prior to the return date for any reason e.g. accident, weather, theft or damage.

 

  1. Change of Vehicle

JPA Motorhome Hire reserves the right, at its absolute discretion, to substitute a comparable or superior Vehicle for the Vehicle ordered. In that event, I shall not be liable for any increased rental or other charges save for any addition running costs pertaining to the substitute vehicle. Such substitution shall not entitle me to any refund and does not constitute a breach of this Agreement.

 

  1. Rental and Other Charges

I will pay JPA Motorhome Hire;

  1. All rental charges
  2. The Security Deposit
  3. Administration fee of £25 per amendment of a confirmed booking or per any penalty charge notice received.
  4. The nominated valeting fee and/or upholstery cleaning fee if the Vehicle is not returned with the interior in a clean condition.
  5. The nominated additional fee of £75 if the toilet and/or waste water tank are not emptied prior to the return of the vehicle.
  6. The cost of refilling the diesel tank if not returned completely full:
  1. The late fee of £100 per hour should the vehicle be returned after the agreed time as stated on the Rental Agreement.
  2. The nominated cancellation fee in the event of cancellation of this Agreement prior to acceptance or delivery of the vehicle.
  3. The cost of any damage to the Vehicle or third party property, subject to the insurance.
  4. All government fees and duties etc.
  5. All parking fines, other fines or penalties and associated administration costs incurred in relation to the Vehicle during the Rental Period.
  6. Any other fees or charges payable by me pursuant to this Agreement. This includes any costs incurred by JPA Motorhome Hire as a result of any breach by me of the terms of this Agreement.
  7. Demurrage; the daily rental rate for the period the Vehicle is off fleet; for example, for accident repairs.
  8. Any additional costs over and above the security deposit value should damages exceed the Security Deposit value.
  9. The cost to recover a Vehicle.
  10. In the case of gross negligence JPA Motorhome Hire reserves the right to recover full costs in order to return the motorhome to the state in which it was handed over.

 

  1. Errors in Rental Charges

Total charges as set out therein are not final. I will pay any shortfall in charges to JPA Motorhome Hire and I will receive a refund for any overcharge acknowledged by JPA Motorhome Hire.

 

  1. Security Deposit

There is a GB £1000 Security Deposit processed on by credit card or debit card. The card should be in the lead driver’s name and the amount will be taken from your account immediately there is a £25 charge to cover bank costs for this process, alternatively there is no charge for a bank transfer. JPA Motorhome Hire reserves the right to increase the security deposit in certain circumstances or for specific events e.g. World Cup events, festivals or certain other sporting events. Cheque payments and cash are not accepted against the Security Deposit.

 

  1. On collecting the Vehicle, I agree to pay the Security Deposit in full.
  2. I irrevocably authorise JPA Motorhome Hire to deduct from the Security Deposit any amounts due by me to JPA Motorhome Hire arising out of this Agreement.
  3. The Security Deposit will be released within 21 working days of the vehicle being returned to the depot as per the criteria set out in section 10, Motorhome collection and return and there are no outstanding insurance claims.
  4. Should any damages exceed the Security Deposit the customer will be responsible to settle all additional costs over and above the Security Deposit value within 7 days of your hire end date.

 

  1. Use of the Vehicle

I agree that during the rental period, I will not and will not allow the Vehicle to be:

                                                          

  1. Driven otherwise than in a cautious, prudent and normal manner.
  2. Used in a manner which could cause damage.
  3. Driven in a prohibited area or in an area other than the areas indicated to me.
  4. Driven by a person under the influence of alcohol or drugs or with a blood alcohol level in excess of that permitted by Iaw.
  5. Left with the ignition key in the vehicle while it is unoccupied.
  6. Left unoccupied without the steering wheel security lock applied.
  7. Driven by persons:
  8. i) Under the age of 25 years.
  9. ii) Who is not authorised by law to drive the Vehicle. Particulars of a proposed licensed driver of the Vehicle are set out under the heading ‘Hirer’s name/ contact’ on the Rental Agreement.
  10. h) Damaged by:
  11. i) Submersion in water
  12. ii) Contact with Salt Water
  13. i) Used for any illegal purpose for any race, rally or contest.
  14. j) Used to tow any vehicle or trailer unless by prior agreement.
  15. k) Used to carry passengers or property for hire or reward.
  16. l) Used to carry more persons than is permitted by any relevant authority or detailed in the Vehicle manual or on the Vehicle or specified in this Agreement
  17. m) Used to carry volatile liquids, gases (other than gas bottles provided by JPA Motorhome Hire), explosives or other corrosive or inflammable material.
  18. n) Otherwise used in breach of my obligations under this Agreement.

 

  1. Road Restrictions
  2. All Vehicles may only be driven on sealed/bitumen roads.
  3. I acknowledge that JPA Motorhome Hire reserves the right at any time, at its sole discretion, to restrict vehicle movements in certain areas due to adverse road or weather conditions or any other reasonable cause.

 

  1. Alterations to the Vehicle

I shall not make any alterations or additions to the Vehicle without the prior written consent of JPA Motorhome Hire.

 

  1. Title to Vehicle

I acknowledge that JPA Motorhome Hire retains title to the Vehicle and its contents and that I possess the goods as a mere bailee only. I do not have any right to pledge JPA Motorhome Hire credit in connection with the Vehicle and agree not to do so. I shall not agree, attempt, offer or purport to sell, assign, sublet, lend, pledge, mortgage, let on hire, or otherwise part with or attempt to part with the personal possession of or otherwise deal with the Vehicle.

 

  1. Smoking

All JPA Motorhome Hire motorhomes are non-smoking or vaping vehicles. JPA Motorhome Hire reserves the right to impose additional valeting and or upholstery cleaning fees and charge demurrage should smoke or vaping be detected in the motorhome.

 

  1. Passengers

JPA Motorhome Hire authorises the use of these vehicles up to the stated number of passengers. Each person is to use the safety restraints provided at all times whilst the vehicle is in motion. Child seats are the responsibility of the hirer to fit themselves. Children up to 12 years of age or 135cm in height, whichever they reach first, must use the correct child restraints appropriate for their weight under UK law.

 

  1. Pets

I will not allow any animals to be carried in the Vehicle, unless otherwise agreed with JPA Motorhome Hire and  the JPA Motorhome Hire Pet Policy adhered to. Pet damage is not covered by insurance and will be charged to the main hirer in full. Pets must be secured at all times while travelling. Pets must not be left unattended in the vehicle at any time.

 

  1. Drivers                                  

 

JPA Motorhome Hire must be notified at the time of booking if any driver be over the age of 70. Additional information will need to be provided. Cover is not guaranteed.

 

 

Should the driver not disclose that they fulfill one of the above occupations, even in a part time capacity, this will render the Agreement as void and the hirer will be fully liable.

 

If it is shown that anyone other than named and authorised drivers have driven a JPA Motorhome Hire vehicle during the hire period than the customer will forfeit their security deposit in full and any offences committed during that period will be passed to the Police or relevant authority for them to take any action regarding uninsured use of the vehicle.

 

  1. Insurance (provided all the personal information supplied is correct)

The Vehicle is insured for damage to the Vehicle and the property of a third party; but does not include any personal insurance for  the  customer (including  death  or  bodily  injury  to  the  driver)  or  cover  any  personal possessions. The vehicle insurance is arranged by the Alan Boswell Group. The hire rate quoted includes a standard excess of GB £500 per accident or reported incident. In the event of any damage to either the vehicle or third party property, the hirer will be liable for the first GB £500 per claim. Only persons named on the Rental Agreement are insured to drive the vehicle. Please note that no insurance cover is offered for overhead damage, any damaged deemed as gross negligence, or any internal damages; therefore, the hirer accepts fully liability for these, which is in addition to the standard vehicle excess should that apply. Windscreens, wing mirrors and/or tyre damage are not covered by the standard vehicle insurance.

 

JPA Motorhome Hire will be responsible should damage to personal possessions or bodily injury occur (including death) as a result of proven gross negligence on JPA Motorhome Hire part i.e. our actions or failure to act. JPA Motorhome Hire will not be responsible for any loss which is a side effect of the main loss e.g. loss of profits or opportunity. This is separate from the vehicle insurance provided.

 

All customers are strongly advised to have their own personal travel insurance policy in addition to any insurance provided by JPA Motorhome Hire.

 

  1. Vehicle Damage – Insurance Cover

I am aware that:

  1. The Vehicle is insured for damage to the Vehicle and the property of a third party; but does not include any personal insurance for the customer or their possessions.
  2. The Standard Insurance does not cover overhead damage. The hirer will be responsible for the cost to repair all damages.
  3. I will have to pay an excess for any Insurance claim regardless of which party is at fault for the accident. The insurance excess is £500 per claim, not per rental.
  4. I will not have any insurance cover and I will be responsible for the total cost of any damage if I breach any of the terms of this Agreement.
  5. I will be responsible for any damage caused through gross negligence and will not be covered by the insurance.

 

  1. Responsibility When Accident Occurs
  2. In the event of any accident, loss or damage arising out of the use of the vehicle, I will:

 

  1. I acknowledge that the excess or other amount due by me in respect of any damage arising  from an  accident,  loss  or damage is payable  at the time  of reporting the event and not at the completion of the rental period, regardless of which party is at fault.

 

  1. I will pay for any costs relating to the delivery of a change over vehicle as a result of an accident regardless of which party is at fault.

 

  1. No Security Deposit or insurance excess will be refunded until claim is settled.

 

  1. Maintenance
  2. I shall take all reasonable  steps  to  properly  maintain  the Vehicle,  including checking oil and coolant levels, tyre pressures and batteries.
  3. I acknowledge that JPA Motorhome Hire will reimburse me for expenditure up to GB £50.00 reasonably incurred in rectifying any mechanical failure to the drive train and engine of the Vehicle not including the water system, refrigerator, heating, audio and TV equipment, provided that:
  1. Subject to the terms of this Agreement, I will pay for the cost of repairing or replacing tyres damaged during the Rental Period. JPA Motorhome Hire will reimburse me for expenditure reasonably incurred if:
  1. I will be liable for any costs associated with the incorrect use of fuel. All JPA Motorhome Hire motorhomes run on DIESEL.

                                        

  1. Credit and Debit Card Payment

Visa and MasterCard credit cards only. All UK debit cards accepted.

  1. JPA Motorhome Hire will accept payment by credit cards approved by JPA Motorhome Hire.
  2. When payment is paid by credit or debit card, I agree that;
  3. JPA Motorhome Hire is irrevocably authorised to complete any documentation and to take any other action to recover from my credit or debit card issuer all amounts due by me pursuant to this Agreement, including but not limited to those outline in section 15, Rental and other charges.
  4. I will not dispute my liability to JPA Motorhome Hire for any amount due under this Agreement and I shall indemnify and keep indemnified JPA Motorhome Hire against any loss incurred (including legal costs) by reason of notifying my credit or debit card issuer of such dispute.
  5. I acknowledge that all transactions under this agreement are conducted in Pounds Sterling. Due to exchange rate fluctuations, there could be some variance between the amount initially debited against my credit or debit card and the amount refunded within 7 days after the expiration of the rental period. I release JPA Motorhome Hire from any liability for such variation.

 

  1. Payment of Charges, Joint and Several Liability

All charges and expenses payable by me under this Agreement are due on demand by JPA Motorhome Hire. If I do not pay all charges when on time, I agree to pay interest at 1.5% per month above the base rate as published by Barclays Bank Plc on the outstanding balance and any additional costs incurred by JPA Motorhome Hire, including reasonable legal fees to recover the outstanding money owed. When the Customer comprises of more than one person, each person is liable jointly and severally for all obligations of the customer pursuant to this Agreement.

 

  1. Terminating the Agreement

I acknowledge that JPA Motorhome Hire may terminate this Agreement and repossess the Vehicle at any time, without notification to me, and that I will pay the reasonable costs of repossessing the Vehicle, including towing charges if:

  1. I am in breach of any term of this Agreement
  2. I have obtained the Vehicle through fraud or misrepresentation.
  3. Any statement, representation or warranty made by the customer in respect to himself or additional drivers is incorrect.
  4. The Vehicle appears to be abandoned.
  5. The Vehicle is not returned on the agreed return date or JPA Motorhome Hire reasonably believes that the Vehicle will not be returned on the agreed return date.
  6. JPA Motorhome Hire considers on reasonable grounds that the safety of passengers or the condition of the Vehicle is in danger.
  7. I understand that in the event of such termination or repossession, I have no right to a refund of any part of the rental charges or the Security Deposit.

 

  1. Release and Indemnity of JPA Motorhome Hire
  2. Subject to its obligation to deliver the Vehicle or an appropriate substitute vehicle, I release JPA Motorhome Hire, its employees and agents, from any liability to me (regardless of who is at fault) for any loss or damage incurred by me by reason of this Agreement, including but not limited to:
  3. Any loss or damage caused by breakdown, mechanical defect, accident or the Vehicle being unsuitable for my purpose.
  4. Any loss or damage to any property left in or on the Vehicle, in any service vehicle or on any JPA Motorhome Hire premises or recovered or handled by JPA Motorhome Hire.
  5. Subject to any insurance arrangements agreed with JPA Motorhome Hire, I hereby indemnify and shall keep indemnified JPA Motorhome Hire, its employees and agents against any claims, demands and expenses (including legal costs) incurred or sustained by them or any of them by reason of my use and/or possession of the Vehicle.

 

  1. Changes

Any changes to this Agreement must be in writing and must be signed on behalf of JPA Motorhome Hire and by me.

 

  1. Force Majeure

We will make every effort to ensure that the reserved motorhome is available for you at the correct time. If, due to circumstances beyond our  control,  this  is  not  possible  and  if  an alternative or acceptable motorhome is not available our liability is limited to the refunds of all monies paid by you.

 

  1. Speed monitoring
    I/We agree that JPA Motorhome Hire can use data collected by the onboard tracker to periodically monitor the speed of the vehicle to ensure the safe use of the vehicle and the safety and welfare of the occupants and this will not be considered to be a breach of personal privacy.

 

  1. My Warranties

I warrant that all information supplied by me to JPA Motorhome Hire in connection with this agreement is true.

 

  1. Proper Law

This Agreement shall be governed by the law of Great Britain in which this agreement was signed.

 

  1. Data Protection Act

The information that you have provided to JPA Motorhome Hire will be used to fulfil this contract placed with us. We will not pass this information onto any other organisation outside this company other than to our insurer and Alan Boswell Group, our insurance broker and the Police (or other relevant enforcement authority) to assist in the detection, investigation or prevention of crime.

 

  1. Entire Agreement

This Agreement constitutes the entire agreement of the parties and there are no other oral undertakings, warranties or agreements between the parties relating to the subject matter of this Agreement. JPA Motorhome Hire reserves the right to add or amend the vehicle specifications and rental charges without prior notice. This Agreement does not affect your statuary rights under civil law.

 

  1. Acceptance of these terms and conditions

Payment of the booking deposit required to secure travel dates (as referenced in section 6) is taken as full acceptance of these terms and conditions which are freely published on our website to be read prior to making a booking. By making a booking you are agreeing to be bound by these terms and conditions in full.

 

  1. 43. Force Majeure – Coronavirus and other pandemic medical issues

In the event that a named/organised event (i.e. sporting event or festival) is cancelled due to a pandemic health issue, including but not limited to Coronavirus (COVID19) JPA Motorhome Hire standard cancellation policy (paragraph 7) will be enforced as the customer may still travel freely to another location covered by their booking and so any cancellation will be the customer’s choice. If the UK Government impose mandatory travel restrictions due to a pandemic health issue, including but not limited to Coronavirus (COVID19), which renders the planned hire impossible to commence or complete, JPA Motorhome Hire will offer a free postponement of the hire or a full refund. If this happens during an ongoing hire, the vehicle will be recalled as soon as possible and a partial refund may be applicable. Customers are strongly advised to take out appropriate travel insurance for their trip. If the customer can demonstrate that appropriate travel insurance was in place but the insurers will not settle a claim (evidence in writing must be produced within 60 days of the hire), JPA Motorhome Hire will issue a 50% refund of the hire fee excluding the booking deposit as a gesture of goodwill, in order to share the financial burden with the customer.

 

  1. Ill health

If any of the hire customers party becomes ill for any reason and you choose not to continue with the trip, you must inform JPA Motorhome Hire as soon as possible and arrange for the motorhome to be returned to the hire depot. While you are away, if any of your party show any symptoms of coronavirus (COVID-19) you must immediately inform JPA Motorhome Hire and make arrangements to self-isolate and return to the depot as soon as it is safe to do so (within 24 hours). The vehicle will then be put into immediate quarantine for 72 hours before undergoing a deep clean and sanitisation, all personal possessions must be packed before return and removed upon return, all bedding must be removed and placed into the closed plastic crate provided, similarly, all kitchen equipment must be removed from drawers and cupboards and placed into the lidded crate provided to allow easy quarantining. In the event of clause 44 being enacted, no refunds can be given by JPA Motorhome Hire for early termination of the booking. All customers are strongly advised to take out suitable health and travel insurance to cover this eventuality.